Personal Assistant to Managing Director

• Act as the first point of contact for the MD with internal and external
• Manage emails, information, and other communications; answer where possible – highlight and prioritise those that need MD attention
• Plan and maintain MD’s calendar and recurring tasks, arrange appointments, organise, and set agendas and action points for all his meetings, and provide reminders
• Act as ‘follow-up Manager’ across the Board and Senior Leadership Team to ensure that a wide range of agreed actions are being executed
• Filtering and triaging inbound communications in line with business objectives and priorities working with other departments to ensure on-time execution.
• Produce reports, presentations, and briefs as needed
• Type up notes, emails, presentations, and reports; circulate and file information effectively
• Book transport and accommodation as and when required
• Attend Senior Leadership Team meetings, off-site quarterly days, and other strategic meetings to take notes and action points
• Maintain administrative systems, database, and server protocols.
• Collaborate effectively with all staff, clients, and suppliers.
• Provide good relationships with Senior management team
• Deliver timely and outstanding satisfaction

•  Personal Assistance qualification is beneficial
• At least 3 years of experience as a Personal Assistant to a senior executive
• Exceptional organisational skills of self and others and ability to work without supervision
• Maintain 100% confidentiality, demonstrate diplomacy and tactfulness
• With integrity, honesty, discretion, and openness
• Use polished communication skills both verbal and non-verbal to influence and persuade
• Focus on business priorities and all functions to ensure MD’s satisfaction
• Ability to remain calm under pressure and manage conflicting priorities
• Strong Microsoft Skills for common apps
• Ability to take and record accurate notes/minutes in complex meeting

• Be accountable and committed to the task in hand
• Capacity to manage multiple tasks efficiently
• Always act in the best interest of the MD
• Approachable to clients and colleagues
• Excellent communication and interpersonal skills
• Time & workload management 
• Willingness to do whatever it takes to get the job done successfully